***NEW PETITION DEADLINES UPDATES***
Due to SDSU implementation of an early registration period for Fall (registration will start in April), we need to verify all study abroad participants BEFORE April. As such:
The petition submission deadline for Winter Break, Spring Semester, or Calendar Year is October 15th. No new petitions will be accepted beyond that date.
The petition submission deadline for Summer will end on April 1st. No new petitions will be accepted beyond that date.
The petition submission deadline for Fall Semester & Academic Year will now end on March 15th. No new petitions will be accepted beyond that date.
Petitions for Spring Break will not considered or available without specific request and permission from a department and may need to be addressed as a special Travel Registration Application. See Ms. Inemesit Williams in the SDSU Study Abroad office or assistance.
See details below on the review cycles & suggested timelines for submitted application review.
Students planning to request any non-SDSU international activity should make sure to submit a petition in advance to request permission to participate for the purpose of fulfilling SDSU credit or international experience requirements. Any petitions is potentially approved will be required to be covered under the California State University Mandated Foreign Travel Insurance Program plan.
More details can be found via the SDSU Risk Management website: http://bfa.sdsu.edu/safety/riskmanagement/off-campus-activities/foreign-travel.aspx
An Overview of the Petition Process:
If you are interested in a program that does not appear in Aztecs Abroad database and you plan to participate to transfer credit to SDSU or to fulfill an international experience requirement, you have the option to submit a petition for special consideration for a program of your choice. Be prepared justify why an existing approved program in the same location does not meet your needs and goals. Some possible reasons why a petition might be approved include a different duration of the program, language level, GPA requirements, a significant cost difference, or the academic fields offered. An approved petition does not mean that a program is approved for all students; approval is only applied to the specific individual.
Students must also complete the external application through the independent program provider (third-party organization). Visit the Provider Provider or Host University website for information on how to apply. We recommend that you do not pay any non-refundable fees until you confirm if your petition submission may be approved. However, if you chose to move forward and your petition is denied, you will be responsible for any non-refundable fees issued by the host provider.
When you submit the preliminary petition application in Aztecs Abroad, the Study Abroad office will review your request. If your petition is approved by the review committee, study abroad staff will update your Aztecs Abroad application status and you will gain access to the Post-Decision steps required to complete your final approval. This will include the SDSU Academic Approval Form for academic credit confirmation. The Academic Approval Form will need to be taken to your academic advisor and/or internship coordinator to get pre-approval for you your study plan.
According to CSU Executive Order 1081, SDSU students may only participate on university approved independent programs. However, if you have identified a program that does not appear in the Aztecs Abroad database, you have the option to submit a petition for special consideration. All petitions will be reviewed by relevant SDSU staff and must be submitted by the appropriate deadlines.
Submission of a petition does not guarantee approval. The final review provides the details needed to confirm approval by members of the review committee and study abroad office staff. Any petition approval granted is for the individual applicant only and does not indicate the likelihood of approval for any future applicants petitioning the same option. Petitions are reviewed on a case-by-case basis.
General information to consider for independent programs:
Review time line
- Program must be through an accredited institution or degree-granting institution recognized by the host country Ministry of Education or the U.S. Department of Education
- SDSU requires an official transcript from the accredited school of record (academic reports from the program provider will not be accepted)
- Credit must be posted on the school of record transcript as their resident credit (cannot be posted on their transcript as transfer credit)
- The school of record transcript must be sent unopened and directly from the host university or school of record on to the appropriate address for SDSU Enrollment Services.
- All credit earned on the independent program is considered "transfer credit" at SDSU
- All program fees are paid directly to program provider organization or host institution
- Financial aid may be applicable depending on accreditation of host university. Not all types of aid may be used for independent program as payments are not made to SDSU.
- Academic and language eligibility requirements vary by program
- Students must also complete a separate application and be admitted by the program provider or host institution, independent of SDSU.
Under normal conditions students should typically expect an official response about their petition by the end of the following month of an open review cycle (4 to 6 weeks)*.
*Due to the large volume of petition applications, petition review may take from 6 - 8 weeks.
If you have not yet met with a study abroad advisor at the International Student Center to review options that are already pre-approved, we recommend that you start by considering one of the more than 600 options already pre-approved and listed in the database.
To help expedite the review process, email the following items to firstname.lastname@example.org
once you submit your application:
Between June 1 - July 15th, 2017 we will have the application portal closed to allow for updates and training; we will try to add this requested information directly into to the application process.
Petition Review Cycles:
- Contact 1: The name and contact of the person who is coordinating the program
- Contact 2: The name, phone number, and email of your academic advisor
- Sample Transcript: A sample transcript from the host program school of record or host university (where applicable). If a copy is not available, request the name and email of a person who can address academic matters.
- Emergency Response Plan Copy or Link. At a minimum, this should include information about steps the provider/host takes to address health and safety for participants, as well as emergency contact information for the program and/or host campus.
Once a petition is submitted, it will be reviewed in the order by which it is received and priority is given as per the timelines below:
Please note that the petition review cycle is closed for the entire month of June and December.
- Review Cycle for Summer Petitions: Begins January 15th, Ends May 15th (deadline to submit petition is April 1)
- Review Cycle for Fall Petitions: Begins January 15th, Ends April 15th (deadline to submit petition is March 15th)
- Review Cycle for Winter Break Petitions: Begins July 1st, Closes November 15th (deadline to submit petition is October 15th)
- Review Cycle for Spring Petitions: Begins July 1st, Closes November 15th (deadline to submit petition is October 15th)
To allow updates and adjustments after implementation of the new database in January 2017, we will temporarily close access to future (2018) applications from June 1 to July 15, 2017.
Exceptions to the deadlines are extremely limited and will only be considered by academic referral & support from the International Coordinator
from your college, department or graduate program. A referral does not guarantee that a program will be able to reviewed or that it will be approved. Students should have a clear and valid reason for not selecting from a program already in the database, including other SDSU and independent options that have already undergone a thorough review process for pre-approval and are listed in the Aztecs Abroad database.